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info on TEI P5 Zenodo release added #32

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23 changes: 23 additions & 0 deletions TCW/tcw22.xml
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</sourceDesc>
</fileDesc>
<revisionDesc>
<change when="2026-07-25" who="#MS #PS">Add instructions on how to release TEI P5 on Zenodo.</change>

@peterstadler peterstadler Aug 24, 2026

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Suggested change
<change when="2026-07-25" who="#MS #PS">Add instructions on how to release TEI P5 on Zenodo.</change>
<change when="2026-08-21" who="#MS #PS">Add instructions on how to release TEI P5 on Zenodo.</change>

<change when="2026-07-25" who="#EBB">Updated instructions on how to access one’s Sourceforge
account as the tei user.</change>
<change when="2026-02-18" who="#POC">Add missing links and correct incorrect links in the
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<item>Pushes to the release branch should be merged back into dev regularly:
<lb/><code>git checkout dev</code>
<lb/><code>git merge release-X.X.X</code></item>

<item><hi rend="bold">Zenodo account</hi><lb/>
Make sure you have a Zenodo account and permission to modify the “TEI P5: Guidelines for Electronic Text Encoding and Interchange” record (latest release: <ref target="https://zenodo.org/records/17161156">https://zenodo.org/records/17161156</ref>).
If you don't yet have editing access, ask Peter Stadler or Martina Scholger to add you as editor for this record.
</item>

</list>
<list type="ordered">
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up to the TEI server.</item>
</list>
</item>

<item>
<hi rend="bold">Create a TEI P5 Zenodo Release</hi>
<list type="bulleted">
<item>Go to the TEI P5 Zenodo record <ref target="https://zenodo.org/records/22046453">https://zenodo.org/records/22046453</ref></item>
<item>Make sure you have the .zip file (`tei-X.X.X.zip`) of the current TEI P5 release, which you obtained from the Jenkins Server and uploaded to Github, available.</item>
<item>Click “new version”</item>
<item>Click "upload files" and upload the complete .zip file. Do not unzip it.</item>
<item>Set the publication date to the date listed on the corresponding Github release page.</item>
<item>Update the description by (1) removing the current content, (2) copy/paste the release notes (e.g. <ref target="https://www.tei-c.org/release/doc/tei-p5-doc/readme-4.12.0.html">https://www.tei-c.org/release/doc/tei-p5-doc/readme-4.12.0.html</ref>) into the rich text editor, and (3)
finally, delete the Stylesheets section from the release notes, since the Stylesheets are not part of the Zenodo release.</item>
<item>Add the version info into the "version field" using the format vX.X.X (for example, v4.12.0).</item>
<item>Click “save draft” and preview your new record. Verify that file and metadata are correct.</item>
<item>Once everything looks good, click “publish”. Important: Once the record is published you will no longer be able to change the files in the upload!

@ebeshero ebeshero Aug 21, 2026

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@martinascholger should we indicate what to do in case some wrong files are uploaded? Zenodo has helpful information on what you can edit before and after publishing: https://help.zenodo.org/docs/deposit/manage-files/

(I remember this information was significant for a student of mine who needed to change the files he had just published!)

@martindholmes martindholmes Aug 21, 2026

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I don't think so -- I think this is a generic thing that Zenodo provides help on.

@ebeshero ebeshero Aug 22, 2026

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The "Modify Records After Publication" is relevant here, as it provides a 30-45 day period to modify a published record. https://help.zenodo.org/docs/deposit/manage-files/#modify

However, you will still be able to update the record's metadata later.</item>
</list>
</item>

<item><hi rend="bold">Inform the TEI Technical Council Chair so they can announce the
release</hi><lb/> Once you are sure that everything is working correctly, inform the
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